Proceedings

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The Proceedings of the ADASS XX meeting will be published by The Astronomical Society of the Pacific (ASP), and one copy is included as part of the registration fee. In addition, ASP has promised immediate open access to all papers in this year's proceedings.

To ensure prompt publication of the Proceedings, please submit your paper by the deadline, Midnight (End of Day) EST, December 15, 2010 and follow the instructions below. You may contact the editors if you have questions regarding your manuscript publication (email adass2010_sci@head.cfa.harvard.edu). The publication of the proceedings is on a tight schedule in order to meet a 6-month publication deadline which provides considerable savings to the conference.

The Proceedings will be published as a full color volume. Authors are encouraged to submit color figures with their manuscripts.

Manuscript Instructions

The ASP has created helpful instructions for authors, which are included as Part I of the document Instructions for Authors and Editors that may be downloaded from the ASP website.

The Astronomical Society of the Pacific (the publisher) has completely revised their Instructions for Authors and LaTeX style files for 2010. Authors must submit their manuscripts in LaTeX and use the latest LaTeX style file for their submissions. Manuscripts that use earlier versions of the LaTeX style file will be rejected.

The LaTeX style file* can be downloaded directly from ASP. You may find it more convenient to download a tar file that contains the style file, together with a template manuscript LaTeX file (aspauthor.tex) that can be used as a staring point for developing your manuscript, and a BibTeX example for managing references.

* Some authors have reported difficulty using the LaTeX style file because it references two packages that may not be present in all TeX distributions. If you receive LaTeX errors indicating that either of the files ncccropmark.sty or watermark.sty are not found, you may comment out the appropriate usepackage lines near the beginning of the file asp2010.sty (the two packages are not required for the general author). Alternatively, you may download an edited version of asp2010.sty here.

Please name the main LaTeX source file according to your designated presentation number, e.g.,

Oral presentation O01_2     O01_2.tex
BoF 3BoF3.tex
Focus Demo 5F5.tex
Poster P002P002.tex
Demo 4D4.tex

The designated numbers can be found in the Oral Presentations, Posters, BoFs, Demos, and Focus Demos menu items under the Program menu on the conference website. Figures (in encapsulated PostScript format) should be named fn.eps, where n is the figure number.

Figures in Manuscripts

As mentioned above, authors are encouraged to submit color figures with their manuscripts. All figures should be submitted in encapsulated PostScript (eps) format. If this is not possible, please contact the editors for alternative instructions. Fonts included in figures should be embedded in the encapsulated PostScript output. Color figures should preferably be submitted as CMYK composites. Figures submitted as RGB composites will be accepted, but will be converted to CMYK and may experience some color shifts during the conversion.

Figures should be cropped to remove any unnecessary white space, and should be created or scaled to the size intended for print, and oriented correctly. Please ensure that any included line art or text (such as annotations) is legible when the figure is shrunk to 90% of the intended print size. Lines should not be defined as hairline width; the recommended minimum line width at the intended print size is 0.25pt.

Referencing Papers in the Current Proceedings

Please use the following BibTeX entry template for defining references to papers that will be included in the current volume:

@inproceedings{<ident>_adassxx,

          author= "<authors>",
booktitle= "ADASS XX",
year= 2011,
editor= "Evans, I.~N. and Accomazzi,~A. and Mink, D.~J. and Rots, A.~H.",
volume= "TBD"
series= "ASP Conf. Ser.",
pages= "TBD",
publisher= "ASP",
address="San Francisco",

}

For the <ident> element, please use the oral, poster etc. id (e.g., O02_5, P097, etc.) that can be obtained from the program or website. The <authors> element should list the authors of the paper being referenced.

For example,

@inproceedings{O02_5_adassxx,

          author= "Lewis,~J.",
...

}

Uploading Your Completed Manuscript

Once you have finished your manuscript and completed the "Author's Final Checklist" in Part I of the ASP "Instructions for Authors and Editors" document referenced above, you need to upload your submission to our ftp site.

Please bundle your LaTeX source files and figures in encapsulated PostScript format into a single gzip-compressed tar archive prior to uploading. The file to be uploaded should be named using the convention mentioned above based on your designated presentation number, for example O01_1.tar.gz.

The resultant file should then be uploaded to our ftp site or

  • ftp cxc.cfa.harvard.edu
  • anonymous
  • cd /pub/ADASS_Proc

Page Limitations

Invited Oral Papers:10 pages
Contributed Oral Papers:4 pages
Poster Papers:4 pages
Demos:4 pages
Focus Demos:4 pages
BOF:4 pages

Authors must conform to the copyright policies of the publisher! If you use an image/drawing/photo etc. that has been published previously, belongs to someone else, or has been used elsewhere, please read and comply with the requirements of section 2.1 of author information.

All authors must complete the ASP copyright agreement, and the form must be returned to the proceedings editors before your paper can be accepted for publication! You should have received the preprinted copyright agreement form to sign at the registration desk. If you did not complete a copyright form at the meeting, please retrieve the form (doc or pdf), fill it out, and fax it to +1 (617) 496-1693 with Attention: Ian Evans on the cover sheet.

Proceedings Editors

  • Ian N. Evans
  • Alberto Accomazzi
  • Douglas J. Mink
  • Arnold H. Rots